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From huge turbine generators to the smallest resistor, Northrop Grumman
Shipbuilding-Newport News (NGSB-NN) purchases thousands of commodities and
services each year. Our suppliers provide key support to us for the design,
construction, repair, and overhaul of both U.S. Navy and commercial ships.
The need for innovative approaches to obtain higher quality components,
cost improvements, and better overall performance is essential. At Northrop
Grumman Shipbuilding-Newport News we are dedicated to developing strong
and durable partnerships with our supply base members that will help foster
such continuous improvement efforts.
The success of our Company depends largely upon the competence of our
supply base members and our collective dedication to quality, service, and
competitive pricing.
The professionals of Northrop Grumman Shipbuilding-Newport News’s Sourcing
Department welcome you, and invite you to share in our pride in quality
craftsmanship. We offer this information as a guide on how to conduct business
with our Company.
Supplier Diversity Development:
At Northrop Grumman Shipbuilding-Newport News we are constantly seeking
to provide small, women-owned, small disadvantaged, HUBZone, veteran-owned,
and service disabled veteran-owned businesses the opportunity to compete
on an equal basis with other suppliers. This is balanced with our desire
to maintain a "correctly sized", responsive and agile supply base.
General objectives of this program are to:
1) Increase the number of small, women-owned and small disadvantaged,
HUBZone, veteran-owned, and service disabled veteran-owned businesses participating
in our procurement program (where applicable); and
2) Increase the volume of purchasing dollars going to small, women-owned,
small disadvantaged, HUBZone, veteran-owned, and service disabled veteran-owned
businesses.
We try to achieve both of these objectives by searching for small, women-owned
and small disadvantaged, HUBZone, veteran-owned, and service disabled veteran-owned
suppliers that are presently or potentially qualified to do business with
us and actively seeking to buy their products or services.
NGSB-NN’s Manager of Supplier Diversity Development can be contacted
at (757) 380-2961 or charles.mason@ngc.com
for detailed information on NGSB-NN Supplier Diversity Development opportunities.
Our Buying Plan:
To simplify supplier contacts with NGSB-NN, we purchase hardware, services
and supplies through our Sourcing Department. Specific NGSB-NN Sourcing
Representatives have responsibility for procuring individual commodities
in accordance with material requirements and NGSB-NN material scheduling
plans for specific programs. All supplier procurement contact with NGSB-NN
should be directed through the appropriate Sourcing Representative.
Our Policy on the Purchase of Goods and Services:
The Sourcing Department and its personnel are the only organization and
individuals authorized to commit Northrop Grumman Shipbuilding-Newport News
to a purchase contract. Communication concerning the buying, pricing and/or
delivery of materials or services with NGSB-NN employees outside the Sourcing
Department may cause a supplier to be eliminated from purchase consideration.
Any discussions with supplier representatives by persons other than an authorized
Sourcing representative must be limited to technical matters.
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Business Ethics:
NGSB-NN and its employees comply with all applicable legal requirements
and the highest ethical standards of the United States and each foreign
country in which business is conducted. No employee will offer or accept
any bribe or kickback. In addition, employees will neither offer nor accept
any gratuity made for the purpose of influencing the judgment of the recipient.
For more information about our expectations of our suppliers in this
area, see our pamphlet titled
“Values,
Ethics , And Business Conduct for Northrop Grumman Associates.”
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Shipbuilding is a hazardous industry and NGSB-NN is committed to ensuring
that production work at the shipyard or at off-site projects is performed
as safely as possible. NGSB-NN is nationally recognized as a leader in shipbuilding
safety and we require that our contractors also perform to high standards
of safety. The
Contractor Environmental, Health and Safety Resource Manual
addresses pre-bid and post-award safety information and is required reading
for all production work contractors.
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Your Visit:
Before your visit to NGSB-NN, be sure to contact the Sourcing Department
for an appointment to confirm that the buyer is available.
The Sourcing Department is located in the six-story building at 41st
Street and Washington Avenue, not within NGSB-NN’s main manufacturing
complex. Proof of US citizenship is not required to visit our office;
however, it may be required when visiting other NGSB-NN locations. After
your arrival, a guard in the lobby of our building will issue you a “Visitors
Pass” and direct you to the Sourcing Department.
Security/Safety:
If it is necessary for you to visit our main facility, you will be subject
to certain security and safety requirements, which may vary depending on
your commodity and the identity of our customer. Since some security clearances
must be on file at NGSB-NN prior to your arrival, please speak with your
NGSB-NN Sourcing Representative before your visit with us to determine what
kind of security clearance will be required.
Visitors to the manufacturing complex are required to wear a hard hat,
safety glasses, and safety shoes. Hardhats and safety glasses can be provided
by NGSB-NN. Visitors must supply their own safety shoes meeting ANSI standard
Z41.1 -1991
We are Ready to Work with You:
The Sourcing Department looks forward to working with you as a supplier
of quality services and materials. For further information on our procurement
program, you may contact the Manager of Supplier Diversity Development,
Sourcing Department, Northrop Grumman Shipbuilding-Newport News, 4101 Washington
Ave, Newport News, VA 23607-2770 (757) 380-2961 or email
Sourcing@ngc.com.
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You may be considered as a potential bidder if:
(1) we have a need for your product or service,
(2) your firm can perform to our specifications, and
(3) your firm meets minimum safety requirements (production work contracts)
Note that, in cases where there are numerous suppliers for a product
or service, we may limit bidding to current suppliers who have proven to
be the best qualified.
If the materials or services are related to government products, we will
ask you to complete a standard “Supplier
Information Questionnaire.” This form identifies both your company’s
quality system and its general capability. Once we receive a satisfactory
completed questionnaire, we will consider soliciting quotations from you
on the open requirements for which your company is qualified. Before a purchase
order is placed with your company, additional forms, such as a
Northrop Grumman
Shipbuilding-Newport News Annual Representations and Certifications Form
(NN 4449) must be completed to determine your eligibility to receive
sensitive information and to provide us with other administrative data.
In addition, if Naval Nuclear Propulsion Information (NNPI) is applicable
to the requirement, the invoked provisions and requirements of the request
for quotation and government regulations shall restrict the disclosure of
NNPI and technical data to foreign nationals, and you must have procedures
in place to restrict such disclosures.
If required, your NGSB-NN Sourcing representative will request a copy
of your quality assurance/control manual. Our Supplier Quality Department
will review your manual and you will be notified in writing concerning the
results of the review.
To further evaluate your capabilities and the effectiveness of your quality
system, the Supplier Quality Department may request to perform a survey
of your facility. Information gathered is used to develop quality ratings
on our suppliers for use by the Sourcing and Receipt Inspection Departments.
This survey will be conducted in your plant at a mutually agreeable time
by representatives of the appropriate NGSB-NN department(s.) After the survey,
a report will be issued to identify the results and list any corrective
and preventive actions that may be necessary. Future business with NGSB-NN
will be determined by your responsiveness to any identified problem areas.
Production work contractors will be required to submit information such
as injury statistics, EMR, citation history and written safety programs
applicable to the type of work to be performed at the shipyard. This process
is described in detail in the
Contractor Environmental, Health and Safety Resource Manual.
Bidders who have successfully met these qualification requirements are
eligible to receive purchase orders from NGSB-NN. The hard work of maintaining
eligibility then begins. In order to ensure that we continue to do business
only with suppliers who provide a product or service that meets NGSB-NN’s
requirements and who are committed to continuous improvement, our Supplier
Quality Department maintains detailed records on the results of Quality
Manual reviews, survey results, and supplier performance history based on
material inspections and other pertinent quality information that is reviewed
on a predetermined basis. This information is used to develop supplier performance
ratings that are used by both the Sourcing and Receipt Inspection departments.
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Quotations:
Our standard practice is to request quotations from a number of sources
who can perform to our requirements. Before you prepare your quotation,
you should read and understand the instructions on the “Request for Quotation”
(RFQ). Do not forget to read any special instructions and conditions that
may be typed on the request, attached to the request, and/or referenced
within the request (such as NGSB-NN standard clauses referenced by title
and available on the Internet at
Northrop Grumman Shipbuilding-Newport News: Sourcing).
After we have requested and received your quotation, it will be analyzed
and compared with those of other potential suppliers. The quotation must
meet the specific requirements of the RFQ, or it may be disregarded. You
may, however, also submit an alternate proposal in addition to your responsive
quotation. Orders are awarded on the basis of quality, price and timely
delivery capabilities.
Purchase Order Awards:
The winning bidder will receive a written and signed purchase order (including
electronic signature as applicable) via an electronic means (internet portal,
facsimile, etc. as appropriate) or parcel/postal service. Telephone awards
are confirmed in writing.
In addition to the terms and conditions attached to or referenced in
the purchase order, drawings and/or specifications may also be attached.
When you are awarded the purchase order, you also agree to all of the technical
requirements contained in the drawings and specifications. Some purchase
orders include government specifications and requirements. These may or
may not be physically attached to the purchase order, but they are either
incorporated in our specifications or referenced in the document. Either
way, they constitute part of our agreement and must be met.
All contact with NGSB-NN about a specific purchase order should be made
with the NGSB-NN Sourcing representative named on the purchase order. No
changes to the order will be recognized unless appropriately incorporated
in the order and signed (including but not limited to electronic signature
or pre-printed signature where appropriate and as authorized by Newport
News) by an authorized representative of the NGSB-NN Sourcing Department.
This action will clearly define contractual agreements and preclude any
ambiguity regarding responsibility of you as the supplier and NGSB-NN as
the customer.
Every purchase order is subject to specific terms and conditions. These
are usually specified by coded notes, included in one or more appendices,
and/or incorporated by reference or other identification printed or typed
on the purchase order. Suppliers are expected to accept all terms and conditions
on the purchase order before a firm order is agreed upon. Any questions
or differences that may arise must be resolved at this point.
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SHIPMENTS
Shipments: (for freight carrier information click on the Detailed Shipping
Guidelines links on this page)
Shipments are to be made according to the purchase order and NGSB-NN
shipping guidelines. Certifications and/or test reports, if applicable,
must accompany each shipment.
If your shipments are not freight allowed, then they are to be shipped
collect on one of our preferred carriers. NGSB-NN does not accept Prepaid
& Bill or COD shipping terms. The mode of transportation is usually identified
on all purchase orders. The NGSB-NN Shipping / Traffic department should
be contacted at 1-800-426-1910 or 4101 Washington Ave., Newport News, VA
23607-2770 with any questions concerning matters such as size and weight
or when the mode of transportation is not specified within the purchase
order.
Driver’s delivering to NGSB-NN must have the following statement on company
letterhead faxed to the Traffic Supervisor at (757) 688-8792:
“Driver’s name is a U.S. citizen and is employed by Trucking
company’s name. Said driver requires access to the shipyard to deliver
NGSB-NN PO number from supplier’s name. Signed Trucking
company representative’s name and title.”
Main receiving hours are 7:00 a.m. to 2:30 p.m. Monday – Friday.
Exceptions: Steel plate will only be offloaded from 2:30 p.m. to 6:30
p.m. Monday – Thursday. Lumber, pipe, steel shapes and exotic bar stock
will only be offloaded from 10:00 a.m. to 2:00 p.m. Monday – Friday.
Shipping hours are 7:30 a.m. – 3:00 p.m. The driver must have the name
and phone number of the NGSB-NN employee who called in the pick-up.
When NGSB-NN receives materials, our ERP system is updated alerting our
Sourcing representative and others within the plant to its receipt. The
parts and materials are inspected to ensure they meet our specifications.
If the materials are not as ordered, we will issue a discrepancy report
and quality records will be noted. Invoices are not paid until discrepancy
reports are cleared. Rejections are costly to both buyer and seller and
can negatively impact future placements.
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Payment of Invoices:
To ensure prompt payment of invoices, it is extremely important that
you follow the instructions on every purchase order. Here are some of our
requirements:
- Each purchase order and shipment must be invoiced separately.
- All invoices must reference the Northrop Grumman Shipbuilding-Newport
News purchase order number and item number.
- The part or drawing number, unit of measure, quantity and unit prices
must also appear exactly as shown on the purchase order or its latest
amendment.
- Packing slips must also show the purchase order number, item number,
part or drawing number and quantity to correspond with the information
on the purchase order.
When the information listed above is included on both the packing slips
and the invoices, it will help prevent lost time in identifying and accepting
your products and will ensure prompt payment.
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Northrop Grumman Shipbuilding-Newport News strives to align with suppliers
providing best value—a combination of superior cost, quality, and delivery
performance. Our expectations include 95% or greater on-time/early delivery
and 98 or greater quality performance. Quarterly “scorecards” are distributed
to select suppliers to provide specific feedback in the quality and delivery
area.
The timely delivery of quality material and software to support shop
construction is critical. This performance, combined with competitive pricing,
enables NGSB-NN andsuppliers to execute and receive future work. Additional
supplier selection factors including but not limited to the following are
outlined below:
1. Technology/Quality
- Measurement capability
- Design capability - engineering strength, problem solving
- Maintains ISO or other recognized Quality certification
- Possesses Supplier Delegated Inspection (SDI) status or has the
potential to obtain SDI status
- Demonstrates process capability/SPC (Statistical Process Control)
- Continuous Improvement Initiatives - results/commitment
- Technical documents - capability to provide required design/production
data (e.g., drawings, procedures, etc.)
- CAD/CAM - some other recognized automated design/manufacturing tool
2. Manufacturing Optimization
- JIT deliveries, Vendor managed inventory, Kanban, etc.
- Upside/downside flex in manufacturing lead time
- On time, predictable - proven delivery performance
- Key technologies in house
3. Business Optimization
4. Financial Stability
- Health of financial reports
- Willingness to share strategic direction
5. Concurrent Engineering
- Customer engineering availability
- Concurrent engineering capability
6. Product Lifecycle Commitment
- Fleet support - technical manual
- Interchangeability of new/improved design
- Willingness to provide spare/repair/installation parts and/or service
representative upon demand
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